Export the group's data
A full copy of everything the group keeps in SchoolOS, as one compressed file.
Open the page in SchoolOSWhat it is for
The group's data is its own, and it needs no review by MG Tech to get it. A full copy can be downloaded from here whenever you like: to keep it, or to move it to another system.
Who uses it
The page opens for whoever holds “View the group data export”, to look only, or “Manage tenant settings”, to work in it. In the built-in roles: Owner. A group grants these to any role under Settings → Roles and permissions, and everyone sees only what is within their own scope.
Step by step
- Read what the file holds and the warning under it.
- Press “Download the full copy”, and leave the page open until the download ends.
- Keep the file somewhere safe; it holds all the personal data, unprotected.
How it works
The file is compressed, with a CSV table for each kind of data, encoded so Excel reads the Arabic, and a _manifest.csv naming the tables and each one's row count. Identity numbers in it are decrypted, and it holds no passwords or codes, and not the photos and documents themselves. It includes the action log, the consents and the data subject requests. It is taken as one consistent snapshot, built on demand and not stored on the server. The download is written to the action log in your name, and the “Last export” card shows the last copy that completed. Only someone holding “Manage tenant settings” downloads it.
On the page
- What the file holds, and the “Download the full copy” button.
- The file holds all the personal data unprotected, and the download is recorded in your name.
- The last export: when, by whom, and how many rows.
Questions
- Does it include photos?
- No. It includes the files' details, not the photos and documents themselves.
- Is the file kept on your side?
- No. It is built on download and not stored.
- Who can download it?
- Whoever holds “Manage tenant settings”.