Terms

What it is for

When a year is added its terms are split automatically; here their names and dates are changed, the current term chosen, and a term added if the year has room for one. Terms are used by the Student Affairs dashboard's “This term” period, and by the “End of the current term” fill for the last day of a staff member's role.

Who uses it

The page opens for whoever holds “View terms”, to look only, or “Manage schools, stages, grades and sections”, to work in it. In the built-in roles: Owner, Principal. A group grants these to any role under Settings → Roles and permissions, and everyone sees only what is within their own scope.

Step by step

1. Choose the year in the filters, or search by the term's name.
2. To change a term: the pencil on its row; change its name and dates, or tick “Current term”.
3. To add a term: “+ Add term”, choose the year, and type the name and the dates.
4. To delete a term: the bin; it is restored from “Deleted”.

How it works

A year has no more terms than the “Number of terms” on the academic year page; a deleted term frees its slot. A term's name is not repeated within its year. A deleted term is not restored while its year's terms are full, and a deleted year's terms do not show here until it is restored. A year has one current term: ticking cancels the other, unticking does not remove it, and deleting the term does. The date picker stays within the year's dates, and the year page refuses new dates that leave a term outside them. Only someone whose permission covers the whole group changes terms.

On the page

• The year, and the search by the term's name.
• The terms, and the deleted ones.
• Each year's terms with their dates and the “Current” badge. The pencil changes, the bin deletes.
• “+ Add term” when the year has room for another.

Questions

Why is “+ Add” disabled for this year?

Its number of terms is full. Raise “Number of terms” on the academic year page, or delete a term.

I deleted a term by mistake.

Restore it from “Deleted”.

Where are terms used?

In the “This term” period of the Student Affairs dashboard, and in “End of the current term” when setting the last day of a staff role.